This can be a drawback if you need to export emails selectively or apply complex filters to refine the exported data. Limited flexibility: The manual method may not offer advanced filtering options or the ability to customize the export PST file from Outlook Web App process according to specific criteria.One wrong click or oversight could lead to incomplete or incorrect email exports. Prone to human error: As the manual method relies on user interaction and following specific instructions, there is a higher risk of making mistakes or missing important settings.This process can be time-consuming, especially if you have a large number of emails or complex folder structures. Time-consuming: The manual method involves several steps, including navigating through different options and selecting specific folders.While the manual method of exporting emails from the Outlook web app to PST can be effective, it does come with a few limitations that are worth considering: pst file from its default location in the drive:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Outlook folder to any folder on your computer that you want.But Wait! This Method Has Serious Restrictions… In the File name text box, make a note of the complete path and file name of the. pst file, and then click Properties for folder name. In the Navigation pane, right-click Personal Folders or the name that appears for your. In Outlook, make a note of the file location and name. Now you can begin moving Outlook Data Files to another location on your computer. In the Name text box, type a name that is meaningful to you, such as Greta's Outlook Data. Personal Folders is always a top-level folder in the Navigation pane, in Mail. In the Navigation pane, right-click Personal Folders, and then click Properties for "Personal Folders". Changing the name helps you to distinguish between different Outlook data files when you work with more than one. pst file, you might want to change its display name from Personal Folders to something more meaningful to you. For example, some people like to keep their Outlook data files on drive D or under My Documents, so that creating backup files is easier.īefore you move your. pst file to any location on your computer. Outlook.pst is stored in the drive:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Outlook folder. If you use a POP3 email account, which is one of the more common types of personal e-mail account, your email messages are downloaded from your POP3 e-mail server at your Internet service provider (ISP) to your computer and delivered to and stored locally in a Personal Folders file (.pst) named Outlook.pst (the default data file name). The remaining information in this article does not apply to you, unless you have archived local data files or specified that your Exchange email messages be delivered to a local data file. When you install Outlook on a new computer and configure an Exchange account, all your items on the server will be available to you again. If you use a Microsoft Exchange account, typically your e-mail messages, calendar, contacts, and other items are delivered to and stored in your mailbox on the server. pst data file does not support read-only media such as CDs and DVDs. A data file can be accessed by only one user or program at a time. If you need to access any data file that is stored on a network share or on another computer, close any program that might be using that file. Remember that you must have read/write permissions to open a Personal Folders file (.pst) from a network share. You can save, copy, or move a data file (other than the file that is used as your default delivery location) to another location on your hard disk or to a share on the network. Offline Folders file (.ost) drive:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Outlook Outlook data files (.pst) drive:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Outlook Offline Folders file (.ost) drive:\User\user name\Local Settings\Application Data\Microsoft\Outlook Outlook data files (.pst) drive:\User\user name\Local Settings\Application Data\Microsoft\Outlook To view them, do one of the following:Ĭlick the Start button, and then click Control Panel.Ĭlick the View tab, and then click the Show hidden files and folders option. Some of the folders might be hidden folders. The following is a list of where Outlook data files are saved on your computer.
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